Job Description: Full-Time Operation Associate

General function:

Under supervision of VP of Finance and Operations, this associate performs a variety of accounting, human resources (HR) and office duties, involving accounts payable invoices input, follow-up calls and letters for delinquent Home Repair customers; maintenance of I9 files and Paid Time Off (PTO) requests, Personnel data entry; provide reception area coverage and perform administrative tasks that include but are not limited to: processing inbound and outbound mail; record keeping; and file management.

Know How:

Committed to the mission of Asheville Area Habitat for Humanity (AAHH), the incumbent will have a minimum of 3 years of experience in accounting; HR and office assistance, techniques and knowledge of modern office practices, computer software, and office equipment.

SKILLS/ABILITIES:

  • Excellent organization skills
  • Excellent data entry skills
  • Excellent knowledge of Microsoft Office, including Excel, Word and Outlook
  • Exhibits accuracy and attention to detail in all areas of work
  • Able to communicate clearly and effectively, both orally and in writing
  • Able to work effectively as part of a team
  • Able to understand and carry out oral and written instructions, with minimum supervision
  • Maintains confidential information

PRINCIPAL ACCOUNTING ACTIVITIES:

  1. Accounts payable input.
  2. Scanning accounts payable checks.
  3. Compiling supporting data for government draws.
  4. Posting of QuickBooks transactions for Home Repair loan activity.
  5. Follow-up calls and letters for delinquent Home Repair customers.
  6. Filing of accounting data.
  7. Perform other duties as may be assigned.

PRINCIPAL HUMAN RESOURCES ACTIVITIES:

  1. Responsible for updating vacation calendar.
  2. Filing PTO requests after payroll is completed.
  3. Organize and maintain I9 files.
  4. Update personnel directory and staff photo wall.
  5. Update staff information in DonorPerfect.
  6. Assist with monthly newsletter, annual birthday list and annual PTO spreadsheet.
  7. Weekly filing of personnel files.
  8. Assist with HR events, like Open Enrollment and Staff appreciation.
  9. Perform other duties as may be assigned.

PRINCIPAL OFFICE ACTIVITIES:

  1. Provide reception area coverage including the following:
    1. Manage intake of applications
    2. Direct and respond to inquiries by phone or walk-in visitor
    3. Maintain supply of lobby materials
  2. Maintain an inventory of office and kitchen supplies.
  3. Perform administrative tasks that include but are not limited to: processing inbound and outbound mail; record keeping; and file management.
  4. Manage, schedule and coordinate conference room guests.
  5. Perform other duties as may be assigned.

All candidates who have received an offer of employment will be required to undergo testing for commonly abused controlled substances in accordance with our Drug screening and Drug-Free workplace policy as well as Sex Offender and Criminal Background Check.

To apply, email your cover letter and resume to jobs@ashevillehabitat.org. No walks-ins or phone calls, please.